Contractors and HSE in INA Group

Summary of the most important HSE rules and expectations for Contractors and Subcontractors when performing Particularly Hazardous Works

How to be on the safe side? Safety Certificate for Contractors (SCC)

SCC (Safety Checklist Contractors) certification confirms the company’s commitment to improving the health, safety and environment management system (HSE). SCC certificate certifies that the contractor’s internal processes have been measured and supervised according to the best practices in risk management, and are found compliant with the recognised standard.
SCC standard was developed to ensure that the demands made to contractors and subcontractors in relation to the HSE management system are consistent and uniform. The certificate can only be obtained from authorized certification companies accredited according to the SCC standard.

1. Determining the risk level

The level of risk for HSE works is determined based on the combination of particularly hazardous activities from the HSE perspective and the hazard area in which the work is performed. If the request involves multiple activities, the highest risk level applies.

Risk level	Particularly Hazardous Work	Non‑hazardous work
Hazardous area	High Risk Level	Medium Risk Level
Outside a hazardous area	Medium Risk Level	Low Risk Level

2. SCC Certificate for Performing High‑Risk Works

All Contractors, Subcontractors and their workers who perform high‑risk works at any INA Group location must hold a valid SCCp/SCC** certificate and must successfully pass the HSE qualification audit (valid for a maximum of 5 years for the same type of work).

High‑risk works are defined as hazardous activities from the HSE perspective that are performed in a hazardous area. The list of hazardous works from the HSE perspective and the definition of hazardous areas can be found in Annex 1.

Contractors and Subcontractors will not be granted a permit to perform high‑risk works without a valid SCCp/SCC** certificate and a successfully completed HSE qualification audit.

3. Recognition of SCC and ISO 45001 Certificates When Evaluating Bids for Medium‑Risk Works

To encourage our Contractors to obtain these certificates, we will award additional (bonus) points during the bid evaluation process. For works categorized as high‑risk, an SCCp/SCC** certificate is mandatory.
For medium‑risk works, the Contractor will be awarded additional points if, at the time of bid evaluation, they already hold an SCCp/SCC** or ISO 45001 certificate.

4. Continuous OHS supervision during the execution of complex high‑risk work

In the case of complex high‑risk work, the Contractor must ensure continuous HSE supervision during the execution of the work at the worksite, regardless of when the work is being performed.
Complex work is defined as work lasting longer than 120 working days and involving more than two contractors simultaneously (including all contractors and subcontractors).

5. Work Execution Plan in the Case of Complex Work

For complex high‑risk work, the Contractors are required, in cooperation with the site representatives, to prepare a Work Execution Plan. The Work Execution Plan must be approved by both parties during the mobilization phase and must be available at the site, and all workers performing work at the construction site must be familiar with its contents to the extent relevant to them. During HSE supervision, it is necessary to verify whether the workers are familiar with the contents of the Work Execution Plan. The content of the Work Execution Plan is defined in the HSE Appendix to the contract

6. HSE Qualification 

For medium‑ and high‑risk work, the Bidder must undergo HSE qualification in accordance with the minimum requirements defined in the Preliminary Risk Assessment and the HSE Appendix to the contract.
For high‑risk work, a valid SCCp / SCC** certificate and a successful HSE qualification audit are mandatory.
For medium‑risk work, an SCCp / SCC** certificate or ISO 45001, or a successful HSE qualification audit is mandatory.
The same HSE qualification rules that apply to contractors also apply to all subcontractors performing medium‑ and high‑risk work.

7. Premobilization

In the event of contracting, the detailed rules for premobilization and the execution of work at the site are prescribed in the HSE Appendix. For all necessary information, you may contact the designated HSE representative. Please note that premobilization, a site walkthrough, and orientation are mandatory prior to complex work.

8. Pre-mobilization 

In case of contracting, detailed rules on pre-mobilization and performing works on site are laid down in the HSE Appendix to the Contract. You can also refer to the local HSE contact person to provide you with the necessary information. Please be advised that pre-mobilization, site visit and orientation are mandatory before complex works.

9. Life Saving Rules

On 1 January 2014, the Life Saving Rules and the related disciplinary actions came into force. This means that in each case of Life Saving Rules violation, serious consequences/penalties can be applied against contractors and subcontractors. These include banning a contractor’s / subcontractor’s employee from INA Group sites, penalties, removal from the location, termination of contract, etc. If multiple violations take place, multiple consequences can be applied at the same time. Penalties and consequences are also listed in the HSE Appendix to the Contract to contracts.
Please be advised that contractors are fully responsible for their subcontractors’ activities.

10. HSE Appendix  

In case of contracting, we kindly ask that you to go through the HSE Appendix to your contract which contains all up to date HSE rules and amendments valid for all INA Group companies.

We wish you a safe and accident-free work.

Appendix 1

A hazardous area is any INA, d.d. operational area where hazardous substances or hazardous energy sources which have the potential to cause damage are or are likely to be present.

List of Particularly Hazardous Work:

No.	Type of works	Included in the works:
1	Works in digs deeper than 1 m and works at height above 1 m	All activities in technological areas / in a technological environment including digs of at least 1 m in relation to the initial level, regardless of the nature of work (manual work or machine work) or reasons (digging, foundation for constructions, drilling, landscape design, etc.) Works at height imply performing works at 1 m or higher above the level. All works performed at height require: work platform with an enclosure at least 1 m high, complying with other legal requirements; using equipment for works at height
2	Works with chemical and biological substances	Works on unpacking of equipment containing hazardous work substances, deposits and substances which self-ignite in contact with fresh air Chemical cleaning/washing/rinsing Using hazardous chemicals (toxic, irritating, explosive, flammable, oxidising, corrosive and harmful for the environment) for cleaning/washing/rinsing of technological containers/equipment
3	Works in ionizing and non-ionizing radiation area	Measuring the thickness of interior walls, level measuring
4	Works in the vicinity of high voltage electric installations	All installations over 1,000 V
5	Works in areas where potentially explosive atmosphere may be present	Works with open flame, flame cutting and welding, submerged arc welding, cutting and sanding with a grinder, soldering, reheating, insulation heating, Works in which internal combustible engines are used; Works in which pneumatic tools are used; All other work techniques which produce heat that can cause fire or explosion
6	Works in areas where potentially explosive atmosphere may be present	Works in technological plants and warehouse areas in accordance with the Ex manual
7	Works with machines and devices with increased hazard	Construction machines High pressure or mechanical cleaning/washing/rinsing
8	Work on assembling or dismantling heavy parts and/or assemblies	Lifting above equipment/technologies in ex-areas Lifting special loads, such as constructions, mobile cranes, etc.
9	Works in closed spaces	Tanks, tunnels, municipal and other technological containers, containers, columns, reactors etc. Entrance/work in closed spaces implies that any part of the body is within a closed space. Works in excavations including entering pits, ditches or dikes deeper than 1,0 m
10	Work on assembling and  dismantling	Scaffolds, pipelines, bearing constructions, equipment in the work process
11	Works involving the hazard of drowning	Diving works, installation of protective dams
12	Works during digging, underground and tunnel cleaning	Related to No. IX (work in closed areas)
13	Works during diving using pressurised air	Works during diving, works in areas where oxygen concentration is less than 17% ELV (exposure limit value)
14	Works close to road or railroad traffic and other works which are not listed under I-XIII	Works close to road or railroad traffic and other works: road and green areas maintenance using motor saws, mowing machines, lawn-mower